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Shimonoseki City University
Issuance of certificates (graduates)
If you need a certificate, please come directly to the University Executive Office window (Educational Affairs Divisiton Student Affairs Department) or request it by mail. Requests by telephone, facsimile, or e-mail are not possible.
Type of certificate and issuance fee
| Type of certificate | Fees | |
|---|---|---|
| Certificate of Graduation | Japanese literature | 300 yen per copy |
| English | ||
| Transcript | Japanese literature | |
| English | ||
| Certificate of Completion ※Graduate Schools and Majors For graduates |
Japanese literature | |
| English | ||
| Certificate of academic achievement ※Japanese only |
Junior high school society | |
| High school citizens | ||
| High School Commercial | ||
Requests at the counter
What you bring at the time of application
- In the case of the person's request
- ID card (driver's license, health insurance card, etc.)
- Issuance fee (300 yen per copy) Please make sure you don't change.)
- In the case of an agent's request
- A copy of your ID card (driver's license, health insurance card, etc.)
- Identification card of agent (driver's license, health insurance card, etc.)
- Power of Attorney (signature and seal of the person is required)
Power of Attorney Style 78KB - Issuance fee (300 yen per copy) Please make sure you don't change.)
Request by mail
Please enclose the following in a sealed letter and send it to Educational Affairs Divisiton Student Affairs Department.
Address
〒751-8510 2-1-1, Daigakucho, Shimonoseki-shi, Yamaguchi
Educational Affairs Divisiton Student Affairs Department, Shimonoseki City University
1. Certificate grant application
Please download the certificate grant application form below.
- Certificate Grant Application Form (Graduation Certificate, Transcript, Completion Certificate) 106KB
- Certificate grant application for academic ability (for obtaining a license for education staff) 116KB
If you can not print, please create a memo (application form) with the following items on A4 paper.
- Name, reading, men and women (in the case of an English certificate, the Roman letters of the name are also entered)
- Old name (only if it is different from the name at the time of graduation or departure)
- Date of Birth
- Faculty and Department
- Student registration number (if you do not know, you do not need to fill in)
- Date of enrollment and graduation
- Address of your home mailing address
- Phone number (number that can be reached during the day, such as home, mobile phone, workplace, etc.)
- The name of the required certificate and how many copies are required (in the case of an English certificate, please specify that fact)
- No need or need for strict seals
2. Copy of ID card (driver's license, health insurance card, etc.)
- Please enclose a copy of a certificate issued by a public organization that can confirm the name, address, date of birth, etc. of the person.
- If there is a change in address and a new address is listed on the back, a copy of the back is also required.
- A copy of the submitted ID will be used only for identity verification at the time of issuing the certificate, and will be disposed of appropriately after confirmation.
3. Reply envelope
- Please specify your home address, postal code, and name on the reply envelope, and attach a stamp for the required amount. ※You cannot send it to an address other than yourself. (No workplace, etc.)
- The type of envelope and postage vary depending on the type and number of certificates requested. The following postage is a guide if it is not sealed.
- If you are in a hurry, please attach an additional stamp for the express delivery fee. (Please attach a stamp for the normal postage + express delivery fee.) Only stamps for express delivery fee cannot be handled by express delivery.)
- If the postage is insufficient, please send the stamp for the shortage again.
- If the application cannot be accepted due to inadequate documents, etc., we will return it with a reply envelope.
【Types of reply envelopes and approximate postage】 ※Without strict seal
※New rates from October 1, 2024 (after revision)
| Number of certificates (approximate number) | Size of the envelope | Postal charge (normal) | Express delivery fee |
|---|---|---|---|
| 1 to 6 pieces | Long form No. 3 (approximately 23.5cm x 12cm) | 110 yen | From 300 yen |
| From 7 sheets | Square No. 2 (approx. 33cm x 24cm) | From 180 yen |
4. Issuance fee
- Fixed amount exchange of 300 yen per copy (for example, 900 yen if you apply for one graduation certificate and two transcripts)
In the case of mailing, the payment method is only fixed-amount currency exchange.
[About fixed amount exchange]
| Method of purchase | ・You can purchase it at the post office window. |
|---|---|
| Notes | ・Please prepare a fixed amount exchange certificate at an amount without excess or deficiency. (Example: In the case of 600 yen for two copies, 2 fixed-amount exchange of 300 yen instead of fixed-amount exchange of 750 yen, etc.) ・Please do not fill out anything on the fixed amount money order certificate. ・Please send a fixed amount money order certificate with no excess or deficiency. ・Please do not fill out anything on the fixed amount money order certificate. ・Fixed-amount exchange certificates must be issued on the date of issue within 6 months. ・If the above precautions are not observed, you will need to send an appropriate fixed amount exchange again. |
5. Additional required documents for proxy application
- Power of Attorney (signature and seal of the person is required)
Power of Attorney Style 78KB - A copy of the agent's identification card (driver's license, health insurance card, etc.) ※If you submit a copy of the agent's ID card, you will also need a copy of the applicant's ID card.
- A copy of the submitted ID will be used only for identity verification at the time of issuing the certificate, and will be disposed of appropriately after confirmation.
Notes (Please be sure to read)
Number of days of creation
| Type of certificate | In the case of application at the counter | In the case of application by mail |
|---|---|---|
| Certificate of Graduation Transcript Certificate of Completion |
About 30 minutes to 1 hour※ (Please check at the counter) |
Posting to the post within 2 days※ (Except Saturdays, Sundays and holidays) |
| Certificate of academic achievement | About a week | About a week |
- It may take about one week for English certificates. Please note that if there are any deficiencies or confirmation items in the application by mail, the issuance will be further delayed.
About strict sealing
Due to the issuance of tamper-proof paper (excluding some certificates), strict sealing will not be performed. If the submission destination has specified strict seals, please fill out the application form.
- Enclosure is to enclose a certificate in an envelope designated by the university and invalidate it. You can't check the contents yourself.
Certificate Name
The certificate will be issued with the name at the time of graduation or departure. If you have changed your last name after graduation, please prove it to your submission address.
About Certificate of Academic Achievement
Applicable License Law
| Applicable License Law | Year of enrollment | |
|---|---|---|
| Kind of | New Act (Revised Act of 2016) | Students enrolled after FY2019 |
| Old Law (Revised Act of 1998) | Students enrolled in 2000 to 2018 | |
| The Old Law (Revised Act of 1988) | Students from 1990 to 1999 | |
| The old-fashioned law (the revised law of 1954) | Applicants before the 1989 academic year | |
| Senshu | New Act (Revised Act of 2016) | Students enrolled after FY2019 |
| Old Law (Amended Law of 1988) | Students enrolled in 1990 to 2018 | |
- Please be sure to check with the submission address for the applicable license law. (If you have acquired credits at another university, the applicable license law may change.) If not listed on the application form, it will be issued under the new law.
Request for Certificates and Contacts
〒751-8510 2-1-1, Daigakucho, Shimonoseki-shi, Yamaguchi
Educational Affairs Divisiton Student Affairs Department, Shimonoseki City University
TEL. 083-252-0289 / FAX. 083-252-8099
E-mail.[email protected]